Applications for entry in the 2018 Hartsville Christmas Parade on December 8th are now being accepted.

Christmas Parade Entry Application

Use this form to apply for entry into the Hartsville for the Holidays Christmas Parade.

This application and applicable fees must be submitted by November 21, 2018 at 5:00 p.m..

Late applications will be subject to a $50 late fee. Late applications will only be accepted until Tuesday, November 27, 2018 at 5:00 p.m.

All fees are Non-Refundable. Entry fees will be returned only if the applicant is not accepted for participation.

The 2018 Hartsville Christmas Parade is scheduled for December 8, 2018, 10:30 a.m., rain or shine. Visit for updates.

If you have any questions about your application or your entry/entries into the parade, please contact Jordan Braddock with the City of Hartsville at 843.917.0602 or

Applicant Information

Primary contact person first name (given name)
Primary contact person last name (surname)
Primary contact email address
Primary contact phone number
Mailing Address
Alternate contact person first name (given name)
Alternate contact person last name (surname)
Alternate contact phone number

Entry Information

Multiple entry units will be subject to individual participation fees. Select one or more entry types above. Provide details for each choice below.
For each of the selections above, please provide details here.
The name or title of your entry, such as float theme, personality, costumed character, etc.
Number of individuals participating in your entry
Number of vehicles used in your entry

Handout Items

Please describe the item(s), if any, that you would like to hand out on both sides of the parade route, including candy, coupons, literature, and any other physical item below. Note that any handouts must be approved by City of Hartsville staff to be used at the parade.

Items may only be handed out and cannot be thrown.

Issues of non-compliance may result in you being asked to stop giveaways if it interferes with the parade flow.

Check "yes" to indicate that you have read and do understand the terms for handout items above.
Please indicate whether or not you will be offering handout items as part of your entry.
please describe any items handout items to be used.


Use the Design Description box below to describe the general nature and design of your entry. Optionally, you can attach a photo, drawing, or other document to supplement the written description.

Applications must include Proof of Insurance (vehicular insurance and certificate of general liability) for your unit. Attach a photo, PDF, or the electronic copy of your proof of insurance in the area below.

Insurance Requirements

  1. All motorized units (i.e. cars, trucks, golf carts, etc.) participating must submit proof of valid insurance to the City of Hartsville.
  2. All entries are required to provide a certificate of general liability insurance for one million ($1,000,000) dollars, with the City of Hartsville named as an additional insured on applicable liability coverages. Please submit this information in an ACORD 25 form (see example image).
  3. Applications without accompanying insurance will be considered incomplete and will not be juried for entry into the 2017 Hartsville Christmas Parade.
Drop a file here or click to upload Choose File
Maximum upload size: 8.39MB
Proof of Liability insurance is required for all applications.
Drop a file here or click to upload Choose File
Maximum upload size: 8.39MB

Fees & Payment

Please enter the number of units in your parade entry below. The total application fee is calculated based on the organization type, number of entry units, and date. If you find that the fee isn't being displayed, make sure that the correct "Organization Type" is selected at the top of the form.

  • For registered non-profit organizations, there is a fee of $30 for each entry unit.
  • For business or commercial organizations, there is a fee of $50 for each entry unit.
  • For applications not submitted and paid by 5:00 p.m. on the due date shown below, there is a $50 late fee per application.

If you have any questions about your application or your entry/entries into the parade, please contact Jordan Braddock with the City of Hartsville at 843.917.0602 or


Applications are due by 5:00 p.m. on November 21, 2018.
A fee of $50 is applied to late applications.


You can securely pay online now with a Visa, Mastercard, or Discover credit or debit card.

If you prefer, you can come by City Hall at 100 E Carolina Ave to pay with cash, check, or credit card. Payment is due within two business days of submitting your application.

Credit Card
Visa, MasterCard, and Discover cards are accepted.
Expiry month
Expiry year
Security code on back
Billing Address


Terms and Conditions

  1. All decisions made by staff concerning parade participation are final.
  2. All fees are non-refundable.
  3. The parade will begin exactly at 10:30 a.m. and cannot be delayed.
  4. All floats and entries must be decorated in accordance to the Parade Guidelines.
  5. Everyone affiliated with this parade including staff, all volunteers, and others associated with this parade are not responsible for any injury, lost items, or damages occurring before, during, or after the parade. Therefore, they cannot be held liable for any of the above.

I have read the rules and understand them completely. With my signature I agree to comply to all herein. I further understand that if I fail to comply with all of the guidelines and rules for participation that my entry will be removed from the parade line-up as late as 10:00 a.m. on parade day.

I also understand and recognize the risk of physical injury inherent in participating in a parade, and I am willing to assume those risks. I agree not to hold the City of Hartsville, or any team member, volunteer, or sponsor of the event responsible for any accidents, losses, or illnesses sustained or contracted by my participants or myself while attending or participating in any activity associated with the Hartsville Christmas Parade.

I also understand that payment is due in full along with any other requirements set forth. I agree to follow all rules, regulations, and guidelines set by the City of Hartsville along with having a positive attitude and ethical behavior, so that the parade will run smoothly and professionally. I fully agree that by not adhering to any or all of the above will cause me, my participants, and/or our unit to be removed from the parade.

I also agree that I am fully responsible for my entire unit, including but not limited to animals, vehicles, props, and children. I am responsible for any action taken or caused by my unit.

Check "Yes" to indicate that you have read, understand, and agree to the above.

Applicant Certification

Full legal name
Title within organization