A printable version of the application form is also available: PDF download.
Complete and submit this form to apply for a Special Event Permit.
Required. An event map is required for all special event permit applications. The map should show the event location with indicators for where vendors, stages, tents, trash bins, entrances, barricades, and other features are located.
Sometimes required. A liability insurance policy is required if you are serving alcohol at an event on City of Hartsville property. If not on City property, having a liability policy is still strongly recommended. A policy can be purchased through TULIP at OneBeacon Entertainment using ID code 0501-668.
Sometimes required. S.C. Department of Transportation (SCDOT) approval is required for any street closures or traffic changes such as races, block parties, or other events with people in the street. Please fill out the separate SCDOT Parade form, which must be used even for non-parade events requiring street closure, and attach the completed form here. A blank parade form can be dowloaded here.
Sometimes required. A completed Rental Contract Application is required to use the City's Showmobile mobile stage. Please fill out the separate form and attach the completed form here. A blank form can be dowloaded here.
Note that the description below is required. Describe the type and size of the event including the specific location, area used, entertainment, etc.
There are special requirements for events that have inflatables. You must contact Gina Tiller at 843.383.3015 to discuss those requirements before using inflatables at your event. Due to liability concerns, the requirements include but are not limited to:
Outdoor cooking must meet S.C. Department of Health and Environmental Control (DHEC) standards. For more information on these standards, contact DHEC at 843.661.4858.
If using propane gas, you must have at least one (1) approved and certified fire extinguisher for every two (2) cooking stations while maintaining a three (3) foot clearance for any and all combustible and ignition sources.
Cooking stations shall be no closer than 10 feet from any buildings means of entrance/exit.
SC State law requires sponsors to obtain a temporary license prior to conducting an event (public or private); visit the SC DOR or call 803.898.5864.
If the event is held on City of Hartsville property, a liquor liability insurance policy is required, and can be purchased through TULIP at OneBeacon Entertainment using ID code 0501-668 or from an insurer authorized to do business in the state of South Carolina.
Please note that SCDHEC, SCDOR, and HPD have authority to visit any event to insure compliance with alcohol rules.
Vendor's permits are obtained by the vendor; a $25 fee applied to each permit and each vendor at the event must have a permit. Permit applications are available through an online application or the Business Navigator at 843.383.3025.
To rent the City's mobile stage for your event, complete the separate Snowmobile Stage Rental Contract application form available here (opens in new window), complete it, and attached it above.
Permitter/organization hereby shall assume all risks incidental to or in connection with the permitted activity and shall be solely responsible for damages, or injury, of whatever kind or nature to person or property directly or indirectly arising out of or in connection with the permitted activity or the conduct of permittee’s operation. Permitter hereby expressly agrees to defend and save the City harmless from any penalties for violation of law, ordinance, or regulation affecting its activity and from any and all claims, suits, loss of damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omission of permittee or its officers, agents, and employees.