Accommodations Tax Grant Application

Accommodations Tax Grant Applications will be accepted until Friday,  April 28th, 2023 at 5:00 p.m. for the 2023 application period. Please contact us at finance@hartsvillesc.gov or 843.383.3015 if you have any questions.

Tax Grant Application

Tax Grant Application

Complete and submit this form to apply for a City of Hartsville Accommodations Tax Grant.

Notes and Instructions

Use this form to apply for Accommodations Tax Grants. Grants are provided to public and private nonprofit organizations to support projects that promote tourism, the arts and cultural events; facilities and services for civic and cultural activities, or support for tourist-related services.

Awards for Accommodations Tax Grants are in June each year.

Please note that all required information and attachments must be provided for the application to be submitted. The following documents are required with your application; an area to attach them is provided at the bottom of this form. The required documents are:

  1. One or more Program Information documents that describe the project and its activities, strategy, goals, objectives, and budget details.
  2. A letter from the IRS affirming the current status of the sponsoring organization as a 501(c)(3) or 501(d) charitable organization.
  3. A Registration Statement from the Secretary of State confirmation the current registration status as a charity organization in South Carolina.

Previous Funding Requirements

A detailed report outlining the previous Grant rewards must be turned in to the Finance Department at City Hall by May 1st explaining how the money was spent, completion of the project, attendance, financial report, etc.

If this requirement is not completed or not turned in by the due date, the City of Hartsville has the right to audit the Grantee's books or at the Grantor's expense to appoint an independent certified public accountant to conduct such an audit, should questions concerning the eligibility of the Grantee's use of the funds awarded by City Council.

If you have any questions about these grants or your application, please feel free to contact the City of Hartville Finance Department at 843.383.3015 or finance@hartsvillesc.gov and we will be glad to assist.

Organization Information

Information about the applying organization and contact details for the organization.
Contact persons' first name (given name)
Last name (surname)
Mailing Address
City
State/Province
Zip/Postal

Project Information

The project's total budget in $USD.
City Tax Grant requested amount in $USD.
Please provide a short description of the project.
Please select one category for the project from the choices above. If your project does not fit in one of these categories, please contact the City of Hartsville Finance Department 843.383.3015 or finance@hartsvillesc.gov before submitting the application.

Project Details

Record numbers in the fields below, as requested by The Tourism Expenditure Review Committee, for the project's previous year and this year. Numbers are to reflect attendance and funds received for projects for current and previous years.

When considering attendance, tourists are generally defined as those who travel at least 50 miles to attend; however, the Committee considers every project on an individual basis.

Previous Year

If this project was funded previously, fill the fields in this section. Otherwise, continue to the Current Year section.
Enter the four-digit year that the project was last funded.
This field automatically calculates the percentage of tourists among attendees.
This field automatically calculates the percentage of grant funding in the total budget.

Current Year

Provide best-estimate values for the project's current year plan. These fields are required.
Enter the four-digit year for which this application applies.
This field automatically calculates the percentage of tourists among attendees.
This field automatically calculates the percentage of grant funding in the total budget.

Previous Project Information

Complete the following fields if the project was funded by the City A-Tax previously. If the project was not previously funded, please move on to the next section.
Describe if and how you were able complete the project as stated in your application.
Please share any additional comments regarding the project (e.g., lessons learned, successes, problems encountered, etc.)

Attachments

These attachments are required.
The following items are required for this application to be considered for funding. If they are not attached with this application the application with be denied.

Program Information

Provide one or more documents that detail the program or event and its strategy, goals, objectives, and budget.

IRS 501 Certification Letter

Provide a letter from the IRS certifying the organization's current registration as a 501(c)(3) or 501(d) organization.

Secretary of State Charity Registration Letter

Provide a letter from the SC Secretion of State certifying the organization's current registration as a charity organization.

Maximum upload size: 8.39MB
Attach a document (or several) that details the program and it's activities, strategy, goals, objectives, and budget. PDF files are preferred.
Maximum upload size: 8.39MB
Attach an IRS 501(c)(3) or 501(d) letter confirming current registration. PDF files are preferred.
Maximum upload size: 8.39MB
Attach a SC Secretary of State Charity Registration Statement confirming current registration. PDF files are preferred.

All applications must be filled completely and accurately to be considered for funding.

Select "Yes" to indicate that you have read, understand, and agree to the terms of this application and that all information provided is true and accurate.
Type your full legal name.
Your title as it relates to the event or sponsoring organization.
Sending